Town Board Minutes - Year End Meeting
YEAR END MEETING
December 27, 2017
The Year End Meeting of the Town of Royalton Town Board was held on Wednesday, December 27, 2017, at the Royalton Town Hall, 5316 Royalton Center Road, Middleport, New York. Supervisor Bragg called the meeting to order by at 4:05 PM.
The following were present:
Supervisor Daniel R. Bragg
Town Clerk Marie L. Little, MMC/RMC
Town Board Members Lee Criswell, Carol Wittcop
ABSENT: James Budde, Bradley Rehwaldt
Highway Superintendent James Spark
Water/Sewer Superintendent Brian Cummings
Account Clerk Lorretta Criswell
RESOLUTION 168-17
BUDGET AMENDMENTS
On a motion made by Councilwoman Wittcop, seconded by Councilman Criswell, the following was
ADOPTED AYES 3 Bragg, Criswell, Wittcop
NAYS 0 None MOTION CARRIED
Resolved to make the following Budget Amendments:
FROM: A1355.2 – Assessor, Equipment $ 1,000.00
TO: A1355.4 – Assessor, Contractual $ 1,000.00
FROM: B1670.4 – Central Printing, Contractual $ 928.00
TO: B3021.2 – Public Safety Comm. Internet $ 928.00
FROM: B3620.2 – Safety Inspection, Equipment $ 625.00
TO: B3620.4 – Safety Inspection, Contractual $ 625.00
FROM: B1670.4 – Central Printing, Contractual $ 200.00
FROM: B3020.2 – Public Safety Comm., Equipment $ 1,950.00
TO: B3310.4 – Traffic Control $ 2,150.00
FROM: DB5110.4 – Repairs, Contractual $ 6,000.00
TO: DB5132.4 – Machinery, Contractual $ 6,000.00
FROM: WATER CAPITAL RESERVE $ 956.22
TO: SW8340.2R – Transmission & Distribution $ 956.22
RESOLUTION 169-17
ENCUMBRANCES FOR 2017
On a motion made by Councilwoman Wittcop, seconded by Councilman Criswell, the following was
ADOPTED AYES 3 Bragg, Criswell, Wittcop
NAYS 0 None MOTION CARRIED
Resolved to authorize the following Encumbrances from the 2017 Budget to pay for goods and/or services that have been ordered or authorized and not yet received:
YEAR END MEETING
December 27, 2017
Page 2
RESOLUTION 169-17 Continued:
ENCUMBRANCES FOR 2017
A1410.2 – Town Clerk Equipment $ 320.13
(Purchase of office equipment not yet received)
A1460.2 – Records Management, Capital $ 1,000.00
A1460.4 – Records Management, Contractual $ 3,700.00
(New Records Room in basement – authorized by Town Board Resolution #154-17 for a
Total of $4,350.00 + $350.00 for the 2015-2016 Marriage & Death Records binders not yet received)
A5132.2 – Garage, Equipment $ 5,200.00
(New furnace in Highway Garage – authorized by Town Board Resolution #156-17)
B3021.2 – Public Safety Comm. Internet $20,928.00
(Installation of Cable Service for Mountain Road & Mack Road–authorized by Town Board
Resolution #91-17)
DB5130.2 – Machinery, Equipment $32,867.00
(Attachments for new Loader – authorized by Town Board Resolution #164-17)
SS8130.2 – Sewer, Buildings & Equipment $13,000.00
SW8340.2 – Transmission & Distribution, Equipment $30,000.00
(Purchase of New Pick-Up Truck – authorized by Town Board Resolution #128-17)
RESOLUTION 170-17
LABELLA – BRIDGE GRANT PAPERWORK
On a motion made by Councilwoman Wittcop, seconded by Councilman Criswell, the following was
ADOPTED AYES 3 Bragg, Criswell, Wittcop
NAYS 0 None MOTION CARRIED
Resolved to authorize LaBella Associates, D.P.C. to prepare grant paperwork to apply for funding for the three (3) Bridge Projects in the Town of Royalton (Mountain Road and two (2) culverts on Ditch Road). The cost for the preparation of the grant paperwork is not to exceed $450.00.
RESOLUTION 171-17
AUDIT OF CLAIMS
On a motion made by Councilwoman Wittcop, seconded by Councilman Criswell, the following was
ADOPTED AYES 3 Bragg, Criswell, Wittcop
NAYS 0 None MOTION CARRIED
Resolved that the Town Clerk be and she hereby is authorized to draw a warrant upon the funds of the Supervisor for Abstract #13 for the year 2017 in the amounts of:
Fund Voucher #’s Total
A Fund 566 - 600 $ 23,632.50
B Fund 85 - 88 $ 19,537.44
DA Fund 6 $ 1,054.00
YEAR END MEETING
December 27, 2017
Page 3
RESOLUTION 171-17 Continued:
AUDIT OF CLAIMS
DB Fund 354 - 372 $ 80,637.69
SD Fund 30 - 31 $ 387.61
SF Fund N/A $ 0.00
SL Fund N/A $ 0.00
SR Fund N/A $ 0.00
SS Fund 99 - 109 $ 2,838.47
SW Fund 253 - 263 $ 7,904.26 TOTAL $ 135,991.97
RESOLUTION 172-17
USDA RURAL DEVELOPMENT GRANT/LOAN APPLICATION
On a motion make by Councilman Criswell, seconded by Councilwoman Wittcop, the following was
ADOPTED AYES 3 Bragg, Criswell, Wittcop
NAYS 0 None MOTION CARRIED
Resolved to authorize LaBella Associates, D.P.C., to process the Grant/Loan Application with USDA Rural Development for the construction of the improvements of the Gasport Sewer District No. 1 and Wastewater Treatment Plant. The fee to prepare the Initial Application will be based on an hourly rate of $100/hour for professional staff, not to exceed $3,000.00 (P1801429 Proposal for Services).
Be it Further Resolved, to authorize LaBella Associates, D.P.C., to assist the Town of Royalton with completion of the environmental review for the Gasport Sewer District #1 Wastewater Treatment Facility and Sewer Improvements Project. The fee to complete this work is an Hourly Not-To-Exceed fee of $5,000.00 (Proposal Number P161940.3).
There being no further business to come before this board, a motion was made by Councilwoman Wittcop, seconded by Councilman Criswell and carried unanimously that the 2017 Year End Meeting be adjourned at 4:30 PM.
Marie L. Little, MMC/RMC
Royalton Town Clerk