Town Board Minutes - Regular Board Meeting
REGULAR BOARD MEETING
November 18, 2013
The Regular Board Meeting of the Town of Royalton was held on Monday, November 18, 2013, at the Royalton Town Hall, 5316 Royalton Center Road, Middleport, New York. Supervisor Jennifer Bieber called the meeting to order at 7:05 PM with the Pledge to the Flag.
The following were present:
Supervisor Jennifer H. Bieber
Town Clerk Marie L. Little, RMC/CMC
Town Board Members Daniel Bragg, James Budde, Lee Criswell, Bradley Rehwaldt
Highway Superintendent Terry Nieman
Water/Sewer Superintendent Daniel Morse
Town Attorney Thomas H. Brandt
Also present were: See Attached Sheets
ADDITIONS OR CORRECTIONS OF THE MINUTES
There were no additions or corrections of the minutes as presented.
PUBLIC COMMENT – Agenda Items Only
There was no public comment to come before the board at this time regarding the agenda.
COMMUNICATIONS / PETITIONS
Town Clerk Little stated that she has received a notice from the S.E.R.V. Niagara regarding a “Food Drive for Veterans In Need”. This will be held on Sunday, November 24, 2013 from 3:00 PM – 5:00 PM at Christ Community Church, 140 Genesee Street, Lockport, New York. There are bins set up in the vestibule of the Town Hall for anyone wishing to make any donations of non-perishable food items and hygiene products. They are also accepting new and gently worn coats, gloves, hats, scarves, socks and boots.
NEW BUSINESS
RESOLUTION 118-13
SUPERVISOR’S MONTHLY REPORT
On a motion made by Councilman Budde, seconded by Councilman Bragg, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to accept the Supervisor’s report for the month of October, 2013.
RESOLUTION 119-13
AUDITIORS CONTRACT – BERRY & BERRY, CPA’s
On a motion made by Councilman Rehwaldt, seconded by Councilman Criswell, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to authorize Supervisor Bieber to sign a three (3) year contract with Berry & Berry, CPA’s for their Accounting services. Pricing for each year will be as follows: 2014 – $9,500.00, 2015 - $9,700.00, 2016 - $9,900.00.
REGULAR BOARD MEETING
November 18, 2013
Page 2
RESOLUTION 120-13
WOLCOTTSVILLE VOL. FIRE CO. – NEW JR. MEMBERS (4)
On a motion made by Councilman Bragg, seconded by Councilman Rehwaldt, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to accept the following four (4) Junior Members in to membership of the Wolcottsville Volunteer Fire Company:
Zachary Outten
Ethan Schleef
Hannah Crane
Liz Anderson
RESOLUTION 121-13
WOLCOTTSVILLE VOL. FIRE CO. – NEW SOCIAL MEMBERS (3)
On a motion made by Councilman Bragg, seconded by Councilman Criswell, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to accept the following three (3) Social Members in to membership of the Wolcottsville Volunteer Fire Company:
Tina Glena
Jason Glena
Wendy Miszuk
RESOLUTION 122-13
FUEL CONTRACT AWARDS
On a motion made by Councilman Bragg, seconded by Councilman Criswell, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolution to award the fuel bids to Drum Oil & Propane and NOCO as listed below (prices listed are per gallon):
Drum Oil & Propane: Ultra Low Sulphur Diesel - $3.068
Propane - $1.669 w/equipment
Propane - $1.619 w/o equipment
NOCO: Heating Fuel No. 2 - $3.1230
Unleaded Gasoline 87 Octane - $2.8100
Unleaded Gasoline 89 Octane, Non-Ethanol - $3.0125
REGULAR BOARD MEETING
November 18, 2013
Page 3
RESOLUTION 123-13
BOARD OF ASSESSMENT REVIEW APPOINTMENT
On a motion made by Councilman Budde, seconded by Councilman Bragg, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to reappoint Scott G. Little to the Town of Royalton Board of Assessment Review. Term of office will be October 1, 2013 – September 30, 2018.
RESOLUTION 124-13
BUDGET AMENDMENT – HIGHWAY DEPARTMENT
On a motion made by Councilman Rehwaldt, seconded by Councilman Criswell, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to make a Budget Amendment for the Highway Department in the amount of $8,000.00 FROM SD8540.4 – Drainage, Contractual TO SD8540.1 – Drainage, Personnel.
RESOLUTION 125-13
PURCHASE OF THREE (3) AED MACHINES
On a motion made by Councilman Bragg, seconded by Councilman Budde, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to authorize Supervisor Bieber to spend between $3,000.00 to $5,000.00 to purchase three (3) AED machines through a grant for use by various Town of Royalton departments.
RESOLUTION 126-13
HIGHWAY GARAGE – INSULATION PROJECT
On a motion made by Councilman Budde, seconded by Councilman Criswell, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to authorize MIG Insulation to install 7,000 square feet of 16” R49 insulation in the Highway Garage at a cost not to exceed $6,900.00
RESOLUTION 127-13
BUDGET AMENDMENT – WATER DEPARTMENT
On a motion made by Councilman Rehwaldt, seconded by Councilman Bragg, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to make a Budget Amendment for the Water Department in the amount of $600.00 FROM SW8320.4 – Source of Supply, Contractual TO SW8310.4 – Administrative, Contractual to cover the cost of the Maintenance Agreement from Harris Computers.
REGULAR BOARD MEETING
November 18, 2013
Page 4
RESOLUTION 128-13
BUDGET AMENDMENT – SEWER DEPARTMENT – SEWER STUDY GRANT
On a motion made by Councilman Bragg, seconded by Councilman Criswell, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolution to make the following Budget Amendments to compensate for the Engineering Sewer Study Grant:
FROM: SS8120.2 – Sanitary Sewer, Buildings & Equipment - $5,000.00
SS8120.4 – Sanitary Sewer, Contractual - $10,000.00
SS8130.4 – Sewage Treatment, Contractual - $21,000.00
TO: SS8130.2S – Sewage Treatment, Grant Study - $36,000.00
RESOLUTION 129-13
BUDGET AMENDMENT – SEWER STUDY
On a motion made by Councilman Rehwaldt, seconded by Councilman Bragg, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to Amend the 2013 Budget to designate $28,800 FROM the Sewer Fund Balance to Revenue Line SS3990 – State Aid, Sewer Study. The $28,800.00 will be returned to the Sewer Fund Balance when the Grant Funds are received by the Town of Royalton.
RESOLUITON 130-13
BRENT INDUSTRIES, LLC – ZONING CHANGE REQUEST
On a motion made by Councilman Criswell, seconded by Councilman Bragg, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to refer the request of Mr. Kyle Brent, Brent Industries, LLC, to the Town of Royalton Planning Board for their review and recommendation for rezoning the property located at 9952 Mountain Road, Middleport. The proposed change will be to change the zoning from Residential to Light Industrial at this specific location.
RESOLUTION 131-13
NIAGARA MILITARY AFFAIRS COUNCIL (NIMAC)
On a motion made by Councilman Bragg, seconded by Councilman Budde, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to contribute $500.00 to the Niagara Military Affairs Council (NIMAC) for use in supporting the Niagara Falls Air Reserve Station (NFARS) in 2014. There are many reservists and civilian employees that live in the Town of Royalton and the NFARS has a $168 million dollar annual economic impact on Niagara County. Funds to be used to prepare for the possible BRAC (Base Realignment and Closure) process that has been asked for in the last two (2) federal budgets.
REGULAR BOARD MEETING
November 18, 2013
Page 5
RESOLUTION 132-13
TERR Y’S CORNERS VOL. FIRE CO. – NEW MEMBER
On a motion made by Councilman Budde, seconded by Councilman Bragg, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved to accept Katherine Sechler in to Active Membership of the Terry’s Corners Vol. Fire Co.
RESOLUTION 133-13
AUDIT OF CLAIMS
On a motion made by Councilman Rehwaldt, seconded by Councilman Budde, the following was
ADOPTED AYES 5 Bieber, Bragg, Budde, Criswell, Rehwaldt
NAYS 0 None MOTION CARRIED
Resolved that the Town Clerk be and she hereby is authorized to draw a warrant upon the funds of the Supervisor for Abstract #11 for the year 2013 in the amounts of:
Fund Voucher #’s Total
A Fund 462 - 504 $ 19,685.92
B Fund 79 – 85 $ 8,753.59
DA Fund N / A
DB Fund 366 - 395 $ 30,925.34
SD Fund 34 – 37 $ 3,581.79
SF Fund N / A
SL Fund 10 $ 1.270.93
SR Fund 16 - 17 $ 36,442.82
SS Fund 86 – 97 $ 8,424.75
SW Fund 228 - 250 $ 27,320.25
TOTAL $136,405.39
PUBLIC COMMENT – GOOD & WELFARE OF THE COMMUNITY
Highway Superintendent Nieman asked who will be notifying the fuel companies of the bid results. Town Clerk Little stated that she will mail out letters to both companies advising them of the bid awards.
There being no further information to come before this board, a motion was made by Councilman Budde, seconded by Councilman Rehwaldt and carried unanimously that the Regular Board Meeting be adjourned at 7:13 PM.
Marie L. Little, RMC/CMC
Marie L. Little, RMC/CMC
Royalton Town Clerk